Executive Assistant lll, System COO & CMO, Executive Services
Adventist HealthCare Support Center seeks to hire an experienced Executive Assistant lll who will embrace our mission to extend God's care through the ministry of physical, mental and spiritual healing.
As an Executive Assistant III you will:
o Provide professional secretarial support to both the AHC System Chief Operating Officer and Chief Medical Officer o Perform a wide variety of administrative functions including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, and meeting minutes, scheduling meetings o Handle and type complex and highly confidential material o Manage and coordinates office and administrative functions o Coordinate and leads special projects o Support the clinical and performance improvement initiatives o Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidential o Daily review of the Executives' calendars both day of and day prior to review and update on agendas, attendees, and content.
Print and prepare any materials needed.
o Adhere to existing scheduling system and coding requirements, as well as predetermined time blocks provided.
Understanding of non-negotiable set meetings.
o Prepare for scheduled 1:
1 meetings the Executives have scheduled with their respective direct reports.
o Attention to detail and assignments as provided in own 1:
1 with Leader(s) with appropriate and timely follow-up.
o Meeting preparation; completion and delivery of meeting minutes; preparing and confirming event and travel accommodations as neededo Operate tasks within Microsoft Office Suite products at an expert level (Word, Power Point, Excel)Qualifications include:
o Bachelor's Degree required; Preferred in Health care or Business o 5-8 years of demonstrated administrative experience is requiredo Experience maintaining an Executive's calendar in a C-Suite environment o PMP or other Executive Assistant Certifications PreferredWork Schedule:
Weekdays:
Monday through Thursday 7:
30 AM to 5 PM, Friday 7:
30 AM to 3 PMRequired
Qualifications:
Competencies o Proficient in PC skills such as the Windows work environment, the internet, and using e-mail programs such as GroupWise and the Ceridian programo Knowledge of Visio and Microsoft Publishero Excellent verbal and written communication skillso Excellent attention to detailo Proficient with standard office equipment (i.
e.
fax, copier, computer)o Ability to establish positive working relationships internally and externallyo Strong organizational skillso Strong customer service skills especially when speaking on the telephoneo Required:
Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential and non-routine informationo Required:
Exceptional calendar management and scheduling background for Executive levelAt Adventist HealthCare our job is to care for you.
We do this by offering:
Work life balance through nonrotating shiftsRecognition and rewards for professional expertise403(b) retirement planFree Employee parkingBenefits Eligible Positions:
Competitive, comprehensive benefit plans including health, employer-paid disability and life insurance, PTO Employer retirement contribution and match after 1-year of eligible employment with 3 year vestingAncillary benefits such as flexible spending, legal and pet insurance to meet the needs of employees and their eligible family membersSubsidized childcare at participating childcare centersAs a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care.
Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.
If you want to make a difference in someone's life every day, consider a position with a team of professionals who are doing just that, making a difference.
Join the Adventist HealthCare team today, apply now to be considered! COVID-19 Vaccination Adventist HealthCare requires all applicants to be fully vaccinated for COVID-19 before commencing employment.
Applicants may be required to furnish proof of vaccination and , if offered, may elect to be vaccinated at a n designated Adventist HealthCare location.
Tobacco and Drug StatementTobacco use is a well-recognized preventable cause of death in the United States and an important public health issue.
In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.
While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act.
As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.
Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana.
Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing.
Equal Employment OpportunityAdventist HealthCare is an Equal Opportunity/Affirmative Action Employer.
We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture.
Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law.
Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants' religious beliefs.
Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
As an Executive Assistant III you will:
o Provide professional secretarial support to both the AHC System Chief Operating Officer and Chief Medical Officer o Perform a wide variety of administrative functions including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, and meeting minutes, scheduling meetings o Handle and type complex and highly confidential material o Manage and coordinates office and administrative functions o Coordinate and leads special projects o Support the clinical and performance improvement initiatives o Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidential o Daily review of the Executives' calendars both day of and day prior to review and update on agendas, attendees, and content.
Print and prepare any materials needed.
o Adhere to existing scheduling system and coding requirements, as well as predetermined time blocks provided.
Understanding of non-negotiable set meetings.
o Prepare for scheduled 1:
1 meetings the Executives have scheduled with their respective direct reports.
o Attention to detail and assignments as provided in own 1:
1 with Leader(s) with appropriate and timely follow-up.
o Meeting preparation; completion and delivery of meeting minutes; preparing and confirming event and travel accommodations as neededo Operate tasks within Microsoft Office Suite products at an expert level (Word, Power Point, Excel)Qualifications include:
o Bachelor's Degree required; Preferred in Health care or Business o 5-8 years of demonstrated administrative experience is requiredo Experience maintaining an Executive's calendar in a C-Suite environment o PMP or other Executive Assistant Certifications PreferredWork Schedule:
Weekdays:
Monday through Thursday 7:
30 AM to 5 PM, Friday 7:
30 AM to 3 PMRequired
Qualifications:
Competencies o Proficient in PC skills such as the Windows work environment, the internet, and using e-mail programs such as GroupWise and the Ceridian programo Knowledge of Visio and Microsoft Publishero Excellent verbal and written communication skillso Excellent attention to detailo Proficient with standard office equipment (i.
e.
fax, copier, computer)o Ability to establish positive working relationships internally and externallyo Strong organizational skillso Strong customer service skills especially when speaking on the telephoneo Required:
Ability to exercise considerable discretion & independent judgment with all matters and handle highly sensitive, confidential and non-routine informationo Required:
Exceptional calendar management and scheduling background for Executive levelAt Adventist HealthCare our job is to care for you.
We do this by offering:
Work life balance through nonrotating shiftsRecognition and rewards for professional expertise403(b) retirement planFree Employee parkingBenefits Eligible Positions:
Competitive, comprehensive benefit plans including health, employer-paid disability and life insurance, PTO Employer retirement contribution and match after 1-year of eligible employment with 3 year vestingAncillary benefits such as flexible spending, legal and pet insurance to meet the needs of employees and their eligible family membersSubsidized childcare at participating childcare centersAs a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care.
Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.
If you want to make a difference in someone's life every day, consider a position with a team of professionals who are doing just that, making a difference.
Join the Adventist HealthCare team today, apply now to be considered! COVID-19 Vaccination Adventist HealthCare requires all applicants to be fully vaccinated for COVID-19 before commencing employment.
Applicants may be required to furnish proof of vaccination and , if offered, may elect to be vaccinated at a n designated Adventist HealthCare location.
Tobacco and Drug StatementTobacco use is a well-recognized preventable cause of death in the United States and an important public health issue.
In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.
While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act.
As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.
Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana.
Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing.
Equal Employment OpportunityAdventist HealthCare is an Equal Opportunity/Affirmative Action Employer.
We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture.
Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law.
Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants' religious beliefs.
Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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